vAutoHire manages your loan, demo and courtesy fleet and checks every driver's licence before they drive away. Fast handover, damage capture, instant check-in and group-wide reporting — built for franchise dealer groups with many rooftops.
Most franchise groups still run their loan and courtesy fleet on paper. Nobody knows which demo is out, who has it, or whether their licence was ever properly checked. When a car comes back with a new scrape, there is no record of how it left.
From the moment a vehicle joins the fleet to the second it's handed back — one platform, no add-ons.
Add vehicles auto-filled from the registration via DVLA. Tag by department, track mileage, defleet, transfer between sites and book off-road.
Capture licence details, run DVLA driver checks where enabled, or record "licence seen" evidence. Add additional drivers. Licence images stored encrypted.
Guided check-out with customer and insurance eligibility questions, charges, and damage capture on an interactive vehicle diagram.
Sign on screen, on paper, or send a QR code to the customer's own phone to sign there. Whatever suits the handover.
Mileage, fuel level and return condition captured fast. Optional ANPR reads the plate on arrival so it's already matched to the booking.
Utilisation by site, user and brand. Loans over three days, VIP vs non-VIP, and full financials — exportable across the whole group.
Built for dealer groups with many rooftops. One login across the whole vAuto suite, with per-site and per-brand control.
Links to your vehicle tracking and writes customer records back to your DMS — Keyloop and Drive — so nothing is re-keyed.
Lending a vehicle to an unlicensed or uninsured driver is a real liability. vAutoHire makes the check part of the handover, not an afterthought — and keeps a defensible, encrypted record of exactly what was seen and when.
Same data end-to-end — the booking, the licence check, the damage record and the financials all stay together.
Add the vehicle by registration — DVLA auto-fills the make, model and details. Tag it to a department and it's ready to lend.
Capture the driver's licence and run the check, or record licence-seen evidence. Confirm insurance eligibility on the same screen.
Record charges, capture existing damage on the interactive diagram, then sign — on screen, on paper or by QR to the customer's phone.
Mileage, fuel and return condition in seconds, with optional ANPR. The record flows into reporting and back to your DMS.
Front-of-house at the desk. Service hands a courtesy car. The group office wants the numbers. Each gets what they need.
Greet the customer, check the licence, capture damage and sign — all on one guided screen, on a tablet or desktop.
See the courtesy fleet at a glance, who has each car, and which loans are running long — across every site.
Utilisation, financials and a defensible audit trail of every licence check and handover, across the whole group.
vAutoHire is GDPR-conscious by design — capturing only what's needed, encrypting licence images, and keeping a clear audit trail of every check.
vAutoHire plugs into a family of products built for UK dealerships — one login across the lot.
Book a demo and we'll show you how vAutoHire runs your loan, demo and courtesy fleet — licence checking and all — across every site in your group.